Careers At Commercial Bank of California
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Administrative Assistant (Internal Audit)

Department: Executive
Location: Irvine, CA

SUMMARY:†

The Internal Audit- Administrative Assistant assists in managing audit logistics and administrative tasks. This position is responsible for assisting the Sr. Internal Audit Manager in executing the Board-approved annual internal audit plan. This includes scheduling meetings, handling logistics for onsite visitation of third-party internal auditors, maintain audit exception tracking database, prepare periodic reports and analysis, regularly follow up with management on progress of action plans, and assist in preparing for quarterly Board of Directors and Audit and Risk Committee meetings. This position is also responsible for assisting the Sr. Internal Audit manager in the planning, coordination and reporting of internal audits including updating risk assessments and designing a risk based audit plan. As with all positions in Internal Audit, focus must be on building positive independent relationships with key stakeholders, coordinating with risk management and leveraging the work of the second lines, continuously promoting progressive audit strategies and tools such as self-identified issues.

PRIMARY FUNCTIONS (Other duties may be assigned)

  • Manage logistics of onsite visits by outsourced internal audit personnel. This includes coordination with the manager responsible for the business unit being audited, reservation of auditorsí workspace, procurement of temporary key fobs when applicable, access to internet.
  • Coordinate and assist in key functions of the each outsourced audit engagement such as kick-off meeting, collecting documents, weekly follow up calls, management wrap-up meetings, and formal audit exit meetings, and ensuring final report with formal response is finalized in a timely manner according to Bank policy and procedure..
  • Coordinate the finalization of audit reports and development of management audit responses and action plans in accordance with timelines documented in the Bankís policies and procedures.
  • Administration and maintenance of audit exception tracking database. Includes data entry, monitoring, follow-up, and regular periodic reporting.
  • Prepare reports and supporting documentation for all moderate-risk and high-risk findings for review and validation by CRO and Sr. Internal Audit Manager on weekly basis.
  • Distribute and collect auditor performance reviews, exception tracking extension request forms, and other related documentation in accordance with Bank policy and procedure.
  • Maintain department documentation such as Audit Committee Calendar, Audit Plan and Schedule
  • Assist Sr. Internal Audit Manager in preparing for quarterly Board and Audit Committee meetings
  • Participate in meetings with managers across all departments of the Bank to discuss audit control issues and action plans for remediation
  • Liaison with external auditors or the bankís regulators, as assigned or requested. Leverages where possible work performed by second lines.
  • Assist in reviewing work papers for quality assurance and adherence to audit scope
  • Assist with FDICIA coordination, testing, and reporting

GUIDELINES

Education/Training/Experience: High school diploma or equivalent. Bachelorís degree from a four-year college or university. Previous experience in related field.

Desirable: General knowledge of banking regulations.

Knowledge:

  • Strong MS Office skills (Word, Excel, Outlook, PowerPoint) and Adobe
  • Excellent written and verbal communication skills
  • Correct English usage, including spelling, grammar, diction, and punctuation
  • Basic budget administration methodology
  • Principles and practices of record keeping
  • Banking and financial terminology

Abilities:

  • Operate a computer and standard office equipment
  • Use word processing and spreadsheet software
  • Make mathematical calculations
  • Organize work and set priorities
  • Analyze situations and exercise sound independent judgment
  • Interpret, apply, and explain laws, regulations, and policies
  • Organize and maintain records and files
  • Prepare documents
  • Conduct research
  • Communi≠cate clearly and effectively, orally and in writing
  • Prepare clear, accurate and concise records and reports
  • Maintain confidentiality of information
  • Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations
  • Establish and maintain highly effective working relationships with those encountered in the course of work

 

 

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